Topline Docs

Workspaces

Workspace sharing and access

Choose who can collaborate in a workspace and understand the access inherited by its contents.

Workspace sharing and access

Choose who can collaborate in a workspace and understand the access inherited by its contents.

Where to find it

Choose Apps & Workspaces and open the intended workspace.

Address: /projects/:projectId. Open the saved resource from the product rather than typing this address.

Share with a teammate

  1. Open the exact workspace and choose Share or Sharing & access.
  2. In Add people, choose a teammate.
  3. Choose Permission: Viewer for reading or Editor for creating and editing artifacts.
  4. Choose Add to stage the person in the list. This does not save access yet.
  5. Review the people and roles, then choose Save access.
  6. Reopen sharing to verify the saved list. Use Copy workspace link to give the recipient the address yourself; saving sends no email.

Choose general access

Restricted limits the workspace to its independent grants. Everyone in your company · Viewer lets company members read its artifacts, including drafts and version history. Read the audience warning, choose Confirm company access, then Save access. Confirmation alone is not persistence. Cancel audience change backs out of that audience choice.

Workspace sharing does not share private conversations. Share a thread through its own controls. For one artifact, use Topline access; for a finished app only, use live access.

Change or remove access

Change a person's role or remove them from the staged list, then choose Save access. Independent scope or direct artifact grants can still apply. The strongest applicable collaboration role wins. A workspace Editor does not become the owner of every artifact: each artifact's owner controls its sharing and deletion. Workspace symbols and bound skills remain owner settings.

Recovery

If the teammate directory fails, use Retry teammates. If saving reports an error, reopen or refresh the saved access before retrying: part of the change may have succeeded. Cancel discards unsaved choices. A copied link does not bypass permissions.