Topline Docs

Artifacts

Artifact Topline access

Share drafts and version history with teammates using viewer or editor access.

Artifact Topline access

Share drafts and version history with teammates using viewer or editor access.

Where to find it

Open Apps & Workspaces, choose the workspace, and open the artifact. Its header and drawers contain the settings for this guide.

Address: /artifacts/:id. Open the saved resource from the product rather than typing this address.

Choose collaboration access

Topline access controls collaboration inside Topline. App access or Link access controls the published result. Use this guide when the recipient should inspect or work on the artifact inside Topline.

Add a teammate

Use this method for internal review or collaboration. It grants more than a live-only viewer link.

  1. Open Topline access.
  2. Type the person's email in Add people (or pick a suggested teammate), choose Viewer in Role for read-only review, and select Share. Choose Editor only when the person should change the artifact. Pending teammates can be added and see the artifact after their first sign-in. Only active members of your Topline company can be added. If the email is not a member, is archived, or has Chat only access, the drawer explains why and what to do: a workspace admin adds the person, restores them, or switches them to Topline workspace access in Account > Team Members > Manage (which sends their invitation). After they sign in once, share again. Admins get Open Team Members, or Manage with the person's email, as a direct link. When the app is live (or, for other artifacts, always), the drawer also offers Add as app user (or Add as link viewer) as a live-only alternative; that never grants access inside Topline.
  3. Send the artifact's Topline page link. The person signs in to your Topline company and opens the artifact; an authorized teammate can also use the deployed app's Live route. Copy Topline link copies the artifact's Topline page link.
  4. For several artifacts in one workspace, use workspace Sharing & access and grant Viewer or Editor there instead. Confirm that access to every contained artifact is intended.

Collaboration roles apply inside Topline:

  • Viewer can open the shared artifact and, for artifact apps, review the current draft and immutable versions but cannot edit, publish, share, or schedule.
  • Editor can use write-capable artifact controls, while owner-only sharing, workspace visibility, and deletion remain restricted.
  • Direct workspace membership can grant corresponding workspace artifact access while membership remains active.
  • People who do not own the artifact see a read-only Topline access view with their own role and the owner. Company admins who maintain an artifact they do not own also see who has direct access and whether a published link is active (and how many approved viewer emails it has). Only the owner can change sharing.

People with access in Topline access lists the owner, direct collaborators, and people with access through the workspace (labeled Via followed by the workspace name). Each direct person has a role dropdown that changes their role or, with Remove access, removes their direct grant. Everyone else at your company sets company-wide access to Restricted or Can view. Owners also see Scope access, and About Topline access explains each role.

The strongest applicable collaboration role wins. A direct Viewer grant does not reduce an inherited Editor grant. Removing a direct grant does not remove workspace, company-wide, or scope access. Workspace sharing does not share private conversations, and saving a grant sends no notification email.

Some existing published links show Anyone signed in to Topline rather than Only people added. That is a sign-in policy without a named external-viewer list; it should not be used as proof that access is limited to a few people. The Live app access choices add specific people or allow anyone. For an internal-only workflow, grant collaboration access and use the Topline artifact/Live route. For selected external viewers, follow live app access.

Review other access paths

The drawer also shows company and scope access where applicable. Workspace membership and direct artifact grants are independent sources of access. Removing one grant may leave another. Sharing changes remain owner actions even when an editor may publish a reviewed app.